The amount of data migrated can vary by customer depending on factors including source system data elements, MEDITECH configurations, and migration goals. Commonly migrated patient data includes demographics, clinical notes, active and past medical diagnoses, allergies, medication history,  vaccination history, and laboratory results.

Harmony Healthcare IT follows strict HIPAA and PIPEDA regulations and implements robust security measures to protect Protected Health Information (PHI). Here are some ways we ensure data is compliant and safe:

• Partitioning of sensitive information through role-based access controls
• Encryption at rest and in transit
• Audit logging/monitoring
• Data masking
• Third-party multi-factor authentication
• Strong password requirements
• Record access/amendment functionality

Yes. Data quality and accuracy are critical in any data migration or conversion project. Accuracy in data projects largely depends upon upfront expectation setting, clear requirements definition, business rule identification, data quality rules development, and establishing and adhering to field/data validation processes. Harmony Healthcare IT assigns a project manager to ensure accuracy in each step of the process. Data verification and validation occur from both parties to ensure accuracy in the migration of data from source to target systems.

When moving from MEDITECH Magic, Client/Server, or 6.x to Expanse—or to a different EHR altogether—organizations must determine how to manage decades of historical clinical, financial, and operational data. Evaluating what to migrate versus what to archive ensures continuity of care, regulatory compliance, and a smoother go‑forward EHR implementation.

A successful decommissioning process starts with taking a full inventory of all MEDITECH source systems, including contract terms, system static dates, and outstanding A/R. Identifying which data must remain active and which can be archived helps prioritize retirement steps and reduces long‑term cost and risk. 

Because MEDITECH environments often include MUMPS‑based data structures and file types such as MTA or MTDD, extraction can be complex. Organizations may also need to account for third‑party integrations—like document management systems or imaging platforms—to ensure complete, accurate, and usable historical records in the new or archived environment. 

Single Sign-On allows clinicians to move seamlessly between the go‑forward EHR and archived MEDITECH records without needing multiple logins. This improves efficiency at the point of care while ensuring historical data remains secure, traceable, and easy to retrieve within existing clinical workflows. 

A structured lifecycle approach helps organizations plan for system upgrades, M&A activity, and legacy system retirement by defining clear processes for data retention, migration, and archiving. This reduces compliance risks, avoids unnecessary storage costs, and ensures clinicians always have access to the right information at the right time.